ORANGE TOWNSHIP PUBLIC SCHOOLS
ORANGE PREPARATORY ACADEMY
400 Centra l Avenue    New Jersey 07050
Tel: (973) 677-4135 	Fax: (973) 677-2439
\Vebsi te:http//www.orange.k l 2.nj.us

Mr. Ronald C. Lee, Superintendent of Schools

Aretha Malloy
Principal

Noel Cruz
Asst. Principal

Samantha Sica-Fossella
Asst. Principal

Carrie Halstead
Asst. Principal

ORANGEPREPARATORYACADEMY

EMERGENCY OPERATIONS PLAN

2014-2015

ORANGEPREPARATORYACADEMY NAMES AND TELEPHONE  NUMBERS OF EMERGENCY  PERSONNEL

Orange Board of Education........ ........ ................... ...................973-677-4190

Mr. Ronald Lee .......................................................................973-677-4190
Superintendent of Schools 	ext4040

Dr. Paula Howard ... ................................................. ............. ... 973-677-4190
Deputy Superintendent 	ext6084

Ms. Belinda Scott-Smiley ................... ........................................973-677-4190
Assistant to the Superintendent for Operations/HR 	ext. 6019

Mr. Adekunle James ....................................................... .........973-677-4190
Business Administrator 	ext. 6000

Orange Preparatory Academy ......... ........................................ .... .973-677-4135
Main Office

School Nurse ................................................. ... . .......... ...........973-677-4000 ext4144

Orange Police Department ............. .............................................973-266-4111

Orange Fire Department ................ . ........... ......... ........................973-266-4222

Seventh Day Adventist Church..................................................... 973-678-1951

ORANGE PREPARATORY ACADEMY EMERGENCY OPERATIONS PLAN

We, the undersigned understand, agree and do approve the Emergency Operations
Plan for Orange Preparatory Academy on this date.

APPROVAL DATE

 	, Superintendent

APPROVAL DATE

 	, Principal

DISTRIBUTION LIST

1.	Superintendent of Schools
2.	Principal
3. 	Emergency Management Coordinator
4. 	Fire Deparhnent
5. 	Police Deparhnent

ORANGE PREPARATORY ACADEMY EMERGENCY OPERATIONS PLAN BASIC PLAN

II. 	PURPOSE

A. 	TI1e purpose of this EOP is to protect life and  property in emergencies
by coordinating response activities of school/ facility and local volunteer entities to ensure their optimum use.  It provides for actions to be taken to mitigate, prepare, respond, and recover from  the effects of an emergency. This plan is an all hazards approach to any emergency and covers natural and technological disasters, and national security crises.

III. SITUATION

A. 	The school is a _3_ story  building sitting on _2.3_acres of ground. B.	There are 588 students and 86 staff personnel on a daily  basis.
IV. OPERATIONS AND CONTROL

A. 	The chain of command for emergency actions is:

1. Principal> Assistant Principals > Deputy Superintendent

2. Team Leaders

B.	The primary on site Command Post will be in the Principals Office with an alternate in the School Library.

C.	A list of all responsible persons to be notified during an emergency is on file in the Main  Office.

D. 	If logistical support for lighting, food, water  or fuel is needed, the local
Emergency Management Office will be contacted.

E. 	Depending on the emergency, sheltering or evacuation will be done  to protect essential personnel, equipment and resources.

F. 	Drills are conducted twice a month to assure  that all shtdents and staff understand the warning signals and their responsibilities.

G. 	Staff personnel are trained to disseminate information to the visual and hearing-impaired also non-English speaking individuals.

H. 	The Superintendent or Designee will serve as the Public Information Officer for the school during any emergency incident.  All information given out can be verified through the Superintendent's Secretary.

V. RESPONSIBILITIES

A. 	The Principal/Assistant Principals will be responsible for directing the emergency response.

B.	The Principal is responsible for maintaining current recall rosters for the school system.

C. 	The Principal or his/her designee is responsible for safeguarding essential records.

D. 	The Principal is responsible for the preparation and distribution of emergency guidance materials to students and staff personnel.

E.	The Principal is responsible for the briefing of all new employees on the emergency plans and each person's role.

F. 	The Principal will conduct training on a regular basis for students and employees.

G. 	The Superintendent will be responsible for maintaining logistical support with outside agencies.

VI. CONTINUITY OF LEADERSHIP

A. 	The line of succession for continuous leadership is:

1.  Principal> Assistant Principals
2. Team Leader

B.	All information or request for resources will be passed to the
Superintendent or Deputy Superintendent.

C. 	All student records are maintained on the computer  and backed up on flash drives for the protection and preservation of information.

VII. ADMINISTRATION AND LOGISTICS

A. 	The Principal will be responsible for maintaining a complete record of all reports and expenditures during an incident.

B.	The Orange Office of Emergency Management has agreements with the Red Cross, other local organizations, and other local municipalities.

C.	A list of all resources needed during an emergency is on file in the Main
Office.

D.	If additional resources are required either for equipment, supplies or manpower, a request will be made through the Orange Emergency Management Coordinator or Designee.

VIII. PLAN DEVELOPMENT AND MAINTENANCE

A. 	This plan will be reviewed and updated on an anual basis or as required after being exercised.  All annexes will be completed simultaneously by the person assigned to that function.

IX. APPENDICES AND ATTACHMENTS

BPAl 	Maps of the school /facility and surrounding area are on file in the Main office and a copy provided for the emergency services agencies. Copies will also be kept in a Crisis Kit.

BPA2 	Plot and floor plans are on file in the Main office and are available for the emergency response personnel.

BPA3 	A call up list of all essential personnel is on file with the
Principal and the Asst. Superintendent's Office.

BPA4 	Each responsible person maintains a checklist detailing specific tasks to be performed during an emergency.

ORANGE PREPARATORY ACADEMY EMERGENCY OPERATIONS PLAN
ALERTING, WARNING AND COMMUNICATIONS A NNEX I. INTRODUCTION
A. 	The Alerting, Warning and Communications Annex of the Orange Preparatory Academy Plan meet the approval of the Principal and is hereby approved.  This annex supersedes any previously written Alerting, Warning and Communications Annexes.

Approval date: 	_	Principal 	

II. SITUATION

A. 	Communications for the school consist of 1commercial telephone line, 1
intercom system.

B. 	A Fire Alarm warning device is used throughout the school for both inside and outside. It is located in the Main Office and is powered by electricity. A plot plan for the system is located in the Main Office.

C. 	In cases of a power failure messengers go room to room to pass on information.

III. OPERATIONS AND CONTROL

A. 	Warnings of potential emergencies will be received from
Superintendents Office, local law enforcement, or fire department.

B.	All personnel will be advised of the impending emergency and corresponding evacuation code via the public address system.

C. 	The local government officials will be notified as soon as safely possible at the direction of the Principal.

D. 	The hearing impaired or non-English speaking individuals will be notified by trained staff members.

E.	At the direction of the Principal, local emergency services and government officials will be asked for assistance if needed.

IV. RESPONSIBILITIES

A. 		The Standard Operating Procedures to address how the commtmication group will accomplish their responsibilities is being formed

B.		Exercising and testing of the warning and communication equipment will be conducted at the discretion of the Principal.

C. 		The Master Alarm Co. will do continuous checks on all warning and communication systems.

ORANGE PREPARATORY ACADEMY EMERGENCY OPERATIONS PLAN EMERGENCY SERVICES ANNEX

I .  INTRODUCTION

A. 	The Emergency Services Annex of the Orange Preparatory Academy Plan meets the approval of the Principal and is hereby approved.  This annex supersedes any previously written Emergency Services Annexes.

Approval date: 	Principal 	_ II. SITUATION
A.	There are 20_ fire extinguishers.  A plot plan showing all locations of
equipment and pull boxes are on file in the Main office.
B.	The Orange Fire Department is available 24 hours a day by calling 9-1-1.
They are capable of handling a fire, gas, or hazardous material leak either by themselves or with mutual aid.
C. 	There is not any hazardous materials response equipment or tr·ained personnel to handle a hazardous material incident in this school.
D.	The staff, school security personnel and maintenance personnel serve as security for the school.
E.	The municipality is covered by the Orange Police who can be contacted
by calling 9-1-1.
F.	A School Nurse is available for medical situations.
G.	The municipality has an Emergency Medical Services available 24 hours a day, who are Emergency Medical Technicians and are dispatched by calling 9-1-1.

III. OPERATIONS AND CONTROL

A. 	Orange Police would be called to provide traffic control during an incident.
B. 	Orange Police would be requested to provide security for resources and facility.
C. 	Civil disturbances or large gatherings would be handled by the Orange
Police.
D.	The local Emergency Services personnel will make any rescue necessary during emergency operations.
E. 		When 9-1-1is called for the emergency services personnel a description will be given of the nature of the emergency.
F. 	The fire service along with the County Health Department and Emergency Services Department will handle decontamination if needed.
G.	A triage area will be established in a safe area to assist the Emergency
medical services personnel.

IV. RESPONSIBILITIES

A. 	The Orange Fire Dept. will initially be responsible for advising personnel of the risks and protective measures required in the event of a hazardous materials incident.

B.	The Pritchard supervisor will be responsible for obtaining appropriate equipment and protective clothing for School personnel.

C. 	The Pritchard supervisor will be responsible for ensuring that School personnel understand how, when and when not to use response equipment.

D.	The Principal/Superintendent will supply the emergency services personnel a plot and building plan.

E.	The Nurse will be responsible for maintaining fire and medical supplies for the school.

F.	The School Nurse will be responsible for the first aid training for school personnel.

G. 	Local law enforcement  responsible for deploying emergency personnel and requesting local emergency services assistance.

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ORANGEPREPARATORYACADEMY EMERGENCY OPERATIONS PLAN EVACUATION ANNEX

I.   INTRODUCTION

A.	The Evacuation Annex of the Orange Preparatory Academy Plan meets the approval of the Superintendent and is hereby approved. This annex supersedes any  previously written Evacuation Annexes.

Approval date:  	 	_ Superintendent. 	

II. SITUATION

A.	The following hazards could require evacuation of the school, fire, explosion, chemical spill or water.   The evacuation would tal{e approximately 2 minutes.

B. 	If an evacuation is sounded all personnel will assembly outside the bldg as done for a Fire Alarm.

C. 	All personnel will be relocated to the Seven Day Adventist
Church 270 Reynolds Terrace.

D. 	Evacuation routes are posted on the walls in each classroom.
Routes are on file in the Main office for transportation to receiving area.

III. OPERATIONS AND CONTROL

A.	The Principal will make the decision to evacuate after  discussion with law enforcement and  Emergency Personnel if available.

B. 	Each Teacher will be responsible for the Students in their Class
at the time of evacuation.

C. 		A request will go to the Superintendent/Business Administrator requesting assistance for the evacuation stating the number of ambulatory and  non-ambulatory persons who need  transportation.

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IV. RESPONSIBILITIES

A. 	The Principal/Designee will be responsible for providing evacuation routes within the facility, including stairways and corridors.

B.	The Principal will be responsible for ensuring that all personnel know evacuation routes and procedures.

C. 	The Adm. Asst. to the Supt. for Operations will be responsible for ensuring that local government and alternate facilities are aware of evacuation.

D. 	The Principal will schedule and conduct periodic evacuation drills.

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ORANGEPREPARATORYACADEMY EMERGENCY OPERATIONS PLAN FACILITY SHUT DOWN ANNEX

I.  INTRODUCTION

A. The Facility Shut-Down Annex of the Orange Preparatory Academy meets the approval of the Principal and is hereby approved. This annex supersedes any previously written shut down annexes.

Approval date: 	__ Principal__ 	_ 	___

II. SITUATION

A. 	The following natural or man-made hazardous situations could require partial or complete shut down  of the facility.

B.	The following instruments, machinery and materials will be given special consideration during shut  downs: computers, ventilation system and air ducts.

C. 	All blue prints and school records will be safeguarded during shutdowns.

D. 	Blue prints and other drawings are on file in the maintenance office showing locations of all pressurized systems and chemical operations.

III. OPERATIONS AND CONTROL

A. 	The Principal will contact all outside agencies and advise them of any shut down.

B.	During any shut down the maintenance department will be responsible for ensuring that all buildings, equipment and other supplies are secure.

C. 	The maintenance department will also secure all utilities during shut down.

D. 		Facility staff members will be responsible for securing their areas prior to any shut down to minimize property loss.

E.	The Adm. Assist to the Supt. for Operations will be responsible for the release of staff personnel as soon as possible.

F.	A crisis (school management) debriefing will be conducted prior to the release of any personnel member.
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G. 	The Orange Police will be advised that the school is shut down and requested to increase surveillance during this time period.

IV. RESPONSIBILITIES
A. 	The Superintendent will be responsible for directing facility shut down. B.	At this time there are not Standard Operating Procedures that address
how the shut down  will be accomplished.

C. 	The Bus. Admin. and facilities supervisor will be responsible for posting instructions near controls for each piece of major equipment.

D. 	The Bus. Admin. and facilities Supervisor will be responsible for instructing personnel in emergency shutdown procedures for equipment and utilities.

E. 	The Buss. Admin and facilities Supervisor will be responsible for testing shut down  procedures for utilities and equipment.

V. APPENDICES AND ATTACHMENTS

FSA 1 A map of all shut down contr·ol locations is on file in the off ice.

FSA 2 A checklist for each piece of major equipment, room and building is on file in the maintenance office.

ORANGEPREPARATORYACADEMY EMERGENCY OPERATIONS PLAN EVACUEE RECEPTION ANNEX

I.  INTRODUCTION

A. 	The Evacuee Reception Annex of the Orange Preparatory Academy Plan meets the approval of the Supt/Principal and is hereby approved. This annex supersedes any previously written Shut Down Annexes.
Approval date:  	_ 	_ Principal:  			

Superintendent:  	

II. SITUATION

In cooperation with the Orange OEM and American Red Cross, the Seventh Day Adventist Church facility will be available for short-term reception of evacuees needing shelter.  The items needed beyond our control will be provided by the Municipal Office of Emergency Management.

A. 	With the assistance of the other agencies, this facility would be able to assist evacuees during a short-term emergency.

B.	The additional personnel needed to handle the situation would be provided by the Orange Municipal Office of Emergency Management.

C. 	Local municipal owned facilities would be available to store resources and serve as a staging area for evacuees until they can be received at this facility.

III. OPERATIONS AND CONTROL

A. 	The Principal will contact local authorities and get approval to receive evacuees.

B.	The Orange OEM and the Red Cross will provide shelter managers for processing the evacuees into the facility.

C. 	Assistance will be requested through the local  Emergency Management Coordinator to get the necessary help  from  outside organizations.

D. 	Evacuees will be released from the facility only after the Supt. or
Designee has determined that it is safe to do so.

E.	A request for security will be made through the Orange Police to ensure that there are no problems while housing the evacuees.

IV. RESPONSIBILITIES

A. 	The shelter facility staff will have no responsibilities for the evacuees, only in seeing that the facility is open.

B.	The Orange OEM and the Red Cross will be responsible for coordinating resource needs with local officials, district personnel and voluntary organizations.

C.	The Orange OEM and the Red Cross will be responsible for coordinating requests for additional equipment and supplies and for providing acquisition of additional equipment when needed for the evacuees.

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